Structured Security Services for a Renewable Company

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 A structured approach to gather and organize the necessary information:

1. Contracts Overview for Security Services

  • Identify Contracts: Gather data on the number of existing contracts a organisation holds for security services at various site locations.
  • Service Providers: List each security service provider's specific location and scope within the organisation.
  • Contract Details: For each contract, document the following:
    • On-roll and Off-roll Manpower: The breakdown of manpower directly hired by the organisation vs. those provided by external vendors.
    • Contract Period: Specify the start and end dates of each contract, as well as any terms for renewal.
    • Contract Value: Outline the financial terms associated with each contract.
    • Duration of Relationship: Track how long each provider has been associated with the organisation.

2. Annual Budget Allocation for Security

  • Site-Specific Budget: For each site, record the annual security budget, including:
    • Personnel Costs: Salaries, benefits, overtime, and allowances for on-roll security staff.
    • Contractual Costs: Payments to contracted security service providers.
    • Operational Costs: Costs for equipment, transportation, training, and any technology used in security operations.

3. Manpower Mapping by Site Location

  • For each site location within the organisation, map the security manpower based on:
    • Headcount: Number of security personnel per site.
    • On-roll vs. Off-roll: Proportion of employed personnel versus those supplied by contractors.
    • Contract Duration: Duration for each contract.
    • Manpower Supply Details: Number of personnel supplied, contract value, and contract duration.

4. Scope of the Security Services (SS)

  • Define the scope of services for Security Services across the organisation, covering:
    • Roles and Responsibilities: Key tasks, responsibilities, and duties expected of SS at each location.
    • Coverage Area: Specific areas or regions within the organisation that each security team or contractor is responsible.
    • Compliance Requirements: Any standards or regulatory requirements SS must adhere to across sites.
    • Risk Assessment and Management: Security procedures for handling risk scenarios like theft, unauthorized access, or emergencies.

5. Preparation of an Organizational Structure (Organogram)

  • Create a clear organogram illustrating the hierarchy within the Security service including:
    • Leadership Roles: Highlight key personnel responsible for the security, such as the Chief Security Officer, Regional Managers, and Site Supervisors.
    • Operational Structure: Show reporting lines for on-site security personnel, coordination with contractors, and administrative support roles.
    • Functional Divisions: Separate teams or functions, like Monitoring and Surveillance, Incident Response, and Compliance Management.

Steps for Implementing the Security Budget and Planning

  • Data Collection: Conduct a comprehensive data-gathering exercise across all sites to ensure accurate mapping and budgeting.
  • Gap Analysis: Identify any discrepancies in manpower allocation or budget usage to improve efficiency and address any security vulnerabilities.
  • Regular Review and Update: Implement regular assessments of security operations, contracts, and manpower to stay aligned with organizational goals and emerging security challenges.

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